2017 - Newsletter

To All of Our Neighbors,    (September 2017)


Community Awareness

Just a reminder to be safety conscious concerning your homes and belongings. Times are tough for many due to the economy and we all need to follow common sense safety procedures. Keep an eye out for your neighbors’ properties as well. Watch for anything unusual and call the police if you see anything out of the ordinary.


Safety Tips

·         Always be aware of your surroundings.

·         Get to know neighbors. Knowing who is supposed to be in your neighborhood is an important safety measure.

·         Always make sure all doors and windows are locked in your house and car.

·         When out shopping, try to park in well-lighted areas with good visibility close to walkways, stores and people.

·         Consider an alarm system for your home if you do not have one.

·         Never give out your personal information.

·         Do not open the door for someone you do not know.

·         Trust your instincts. If you feel uncomfortable in a place or situation, leave quickly.

·         Call 301-600-2071 or 911  if you notice suspicious activity or people and report it immediately


Pembrook Woods Website

Visit to get community news, committee news and contacts, answers to common questions, HOA documents and other helpful information. 

Pembrook Woods Facebook: Share information with other neighbors and friends on our site. Home Owners Communications are often placed on this site.

HOA Documents Center: We have placed all of the HOA documents and forms on the website so that homeowners would have a centralized location for reference.

Numbers to Know: A “Need to Know” list of contacts and phone numbers of services or utilities.

Contact Us: Use the link on the website under Contact Us or the Suggestion Box; an email will be sent to us with your questions.


Architectural Guidelines: If you are making any improvement to your lot (deck, patio, or storage shed, clearing trees, etc.), please complete an Architectural Change Application (available online at under the HOA Document Center. The File name is called: Architectural Change Request Form.pdf. There is also a calculation tool to assist in completing the Impermeable area, the file name is:

Impermeablesurfaceanalysis.xlsx available on the website, or contact Elizabeth Betancourt at 240-651-3032 with questions.

Annual Inspection:  Each year the Board and Manager walk through the community checking on home maintenance issues and the condition of the common areas.  During our annual inspection Spring 2016, we noticed some very large trees that appeared to be dead. You may want to consider having a professional look at them so that they are not a danger to you or your neighbors.

Mail Box House Numbers:   The address plates on the mailbox post are showing wear and tear.  

Clothesline: Residents of Pembrook Woods are allowed to erect clotheslines on their properties as stated in Maryland Senate Bill 224. Please refer to the HOA Website for details.

Dog Ordinance: Please obey the roaming dog ordinance: It is the homeowner’s sole responsibility to adequately restrain pets. Several complaints recently resulted in periodic patrols by the city’s enforcement officer. We would truly hate to see our loyal pets picked up by Animal Control!

Parking / Violation of the Swales: We cannot stress it enough that parking along the street is strictly prohibited as well as driving through the swale. Damage to the swale that occurred from the result of such violation will be contributed to the homeowners neglect. It is the homeowner’s responsibility to enforce HOA’s rules with any and all guests. The HOA Board will monitor such violations and present a fine as well as the full cost of repair of the swale directly to the homeowner for reimbursement.

Pet Clean Up: When walking your animals in the neighborhood please remember that you are required to Clean-up behind your pets, under both county ordinance and HOA Covenants and Restrictions. Please, do not leave your dog’s droppings on our neighborhood grass or mulch and do not let them onto other homeowner’s property. This is common courtesy and common sense!

Property Care: Homeowners are responsible for the upkeep and care of their properties to maintain appearance as set forth in the Architecture Guidelines. You must keep your house, mailbox / post, your flowerbeds and your lawn neat, orderly, and well maintained.

    --- Homeowners Grass Cutting, Leaves, branches, litter, etc must be removed and not left on the roadways or neighbors property. 

·         Landscaping Maintenance Quick Reference Guide & Homeowner Maintenance Tips (Visit the following site for additional

Seasonal Gardening guide can be found under:

Speed Limit: The speed limit is 15 mph throughout the community. Please be careful driving in our neighborhood as we have lots of children.

Drive slowly and be alert for children crossing the street.

Streetlight Outages: Street light outages can be reported to Town of Emmitsburg (301) 600-6300. Most streetlights have numbers on a metal plate on the pole. This number or the nearest address must be provided to report an outage.

Trash Cans & Recycling Bins: The board respectfully asks all homeowners, to please wait until the day of trash or re-cycle pickup to take containers to the street and to also cover the containers in a way that does not allow wind or animals to access the contents.

Best Regards,

THE BOARD OF DIRECTORS / Clagett Management