2014 ANNUAL MEETING NOTICE

Post date: Sep 2, 2014 6:08:09 PM

August 22, 2014

Dear Pembrook Woods Homeowner(s),

In Accordance with Article IV of the By-Laws of the Pembrook Woods Homeowners Association, Inc.,

the 2014 Annual Meeting will be held Thursday, September 18th, 2014, at the Emmitsburg Public

Library, starting at 6:00 pm and to conclude at 7:45 pm.

The purpose of the Annual Meeting is to review the past year's operations, discuss the goals and

objectives of the Board, and discuss the 2015 Proposed Budget.

There are currently Six (6) Members serving on the Board of Directors. Those members consist of Ed

Brogden, Sandra Isaacson, Jenny Joy, John Marsh, Kendall Moore, and Mike Hoffman.

This mailing includes the Agenda, Proxy, 2015 Proposed Budget, and 2013 Annual Meeting Minutes. It

is important for all owners of record of good standing to return the proxy so that quorum is achieved.

Without quorum the Annual Meeting cannot be held. To reach quorum we need 18 owners of lots

(25% of 70 lots), present in person or by proxy. The By-Laws, Article IV, Section 4.6 states: “The

presence, either in person or by proxy, of members entitled to cast twenty five percent (25%) of the

votes of each class of the membership, shall be requisite for, and shall constitute a quorum for the

transaction of business at all meetings of Members, except as is otherwise provided in the Articles of

Incorporation, the Declaration or the By-Laws.”

If quorum is not achieved, the procedure authorized by Article IV., Section 4.6 and 4.7 of the By-Laws

shall be invoked: “If any meeting of members cannot be organized because a quorum has not

attended, the members who are present, either in person or by proxy, may adjourn and reconvene the

meeting in accordance with the provisions and requirements of Section 5-206 of the Corporations and

Associations Article, Annotated Code of Maryland (1993 Repl. Vol.), as from time to time amended.”

“The members present thereat shall have the power to adjourn the meeting from time to time and call

an additional meeting giving at least fifteen (15) days - notice. At the additional meeting, the members

present in person or by proxy shall constitute a quorum.” Please return your proxy so that quorum

is achieved.

The Board looks forward to seeing you at the 2014 Annual Meeting. You may obtain the Annual

Meeting documents at www.pembrookwoods.com. Please update your personal information at

Sincerely,

Elizabeth Betancourt

Elizabeth Betancourt CMCA®, AMS®

Community Manager, Clagett Management

Enclosures: Agenda, Proxy, 2015 Proposed Budget, Annual Minutes for 2013

Note: See Below Proxy Form

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